🧾 Change Orders Explained: Why They Happen and How to Handle Them
🧱 Introduction
Every construction project starts with a plan — but no matter how detailed that plan is, changes happen.
Unexpected conditions, client upgrades, or city revisions can alter both the cost and timeline of a project. That’s where change orders come in.
At Nail & Hammer Construction Corp, we treat change orders as part of a transparent, professional process — not a surprise. Here’s what they are, why they happen, and how to manage them effectively.
📋 What Is a Change Order?
A change order is a written agreement that modifies the original construction contract. It adjusts the scope of work, cost, or schedule — and ensures both the homeowner and contractor stay aligned.
🔹 A Proper Change Order Includes:
Description of the new work or materials
Adjusted contract price
Revised timeline (if applicable)
Signatures from both client and contractor
💡 Pro Tip: Never start additional work without a signed change order. It protects both sides from miscommunication and future disputes.
🔨 Common Reasons Change Orders Happen
Even the best-prepared projects can run into unexpected variables. Here are the most common causes:
🔹 1. Design Changes
Clients may upgrade materials, add new features, or modify layouts mid-project. For example, switching from laminate to hardwood flooring requires both cost and time adjustments.
🔹 2. Unforeseen Site Conditions
Behind-the-wall surprises like mold, plumbing leaks, or outdated wiring often surface during demo. These require new materials and labor to correct safely.
🔹 3. City or Code Requirements
LADBS inspections sometimes uncover conditions that require upgrades — such as adding seismic straps or updating venting for code compliance.
🔹 4. Missing Details in Original Plans
When architectural or engineering drawings are incomplete, adjustments must be made in the field to ensure proper fit or structural integrity.
🔹 5. Client Requests During Construction
Adding lighting, outlets, or built-ins during construction is common, but each change must be approved in writing to avoid confusion later.
💡 Pro Tip: Always document who requested the change, when it was made, and how it affects both cost and schedule.
🧰 How to Handle Change Orders Professionally
🔹 Step 1: Document Everything
Keep written records of every change — verbal agreements often lead to misunderstandings. Use dated change order forms that outline costs clearly.
🔹 Step 2: Communicate Early
Notify clients as soon as potential changes arise. Transparency builds trust and prevents sticker shock at the end of the project.
🔹 Step 3: Adjust Schedule & Budget
Include realistic time and cost impacts in every change order. Even small modifications can affect scheduling or trade coordination.
🔹 Step 4: Get Signatures Before Work Starts
Always obtain client approval before proceeding with new work. Signed documentation protects both parties legally and financially.
💡 Pro Tip: Digital project management tools can simplify the process — keeping signed change orders and updated budgets in one place.
⚖️ Why Clear Contracts Prevent Disputes
A detailed construction contract is your first defense against confusion or conflict.
🔹 Key Clauses That Help:
Scope of Work definition
Allowance limits for materials and finishes
Procedures for submitting and approving change orders
Payment terms tied to signed changes
With these details in place, homeowners understand exactly how changes affect the project — and contractors stay protected from unpaid work.
🧱 Nail & Hammer’s Approach to Change Orders
At Nail & Hammer Construction Corp, we believe clarity equals confidence.
🔹 Our Change Order Process:
Identify and review the change with the client.
Provide a written estimate of cost and time impact.
Secure signed approval before proceeding.
Update all project documentation and schedule.
This system ensures no surprises — just accountability, accuracy, and a clear record of every adjustment.
✅ Conclusion
Change orders are a natural part of construction — but how they’re handled determines whether a project runs smoothly or becomes stressful.
By documenting every adjustment, communicating openly, and setting clear expectations, both homeowners and contractors stay protected.
At Nail & Hammer Construction Corp, we manage change orders with transparency and professionalism — so every client knows exactly what they’re getting and why.
📞 Call 424-800-3704 today to learn how we keep your project organized, documented, and built with integrity.
